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According to the Customs Code, the following documents are required:

  1. Commercial invoice (this must be the invoice from the seller to the purchaser)
  2. Any documentation that provides evidence to obtain preferential or duty exemption treatment.
  3. Sanitary, phytosanitary or other Certificate, when this is required for certain goods
  4. Any other document required for particular imports.

A commercial invoice is a legal document between the supplier (consignor) and the customer (consignee). This document should include payment details, instructions, and terms. The commercial invoice is one of the most important documentsnin international trade, and the information contained within this document is used to create the customs declaration. Providing the commercial invoice when you make your declaration to us is a legal requirement under Article 156 of the Customs Code (Decree Law: 14/2017). Although there is no standard format, the commercial invoice must include a few specific pieces of information, such as the parties involved in the shipping transaction, the goods being transported, the country of manufacture, and the Harmonized System codes for those goods. A commercial invoice should also include a statement certifying that the invoice is true, and a signature.

While the information contained within the packing list and commercial invoice may appear to be the same, the two documents serve very different purposes. The packing list provides the exporter, the international freight forwarder, and the ultimate consignee with information about the shipment. This list also includes details about how the shipment is packed and the marks and numbers that are noted on the outside of the boxes. This document serves a more logistical purpose, and is required in the event of any disputes or claims that may arise with the shipping line, customs, or between the buyer and seller for goods. It’s also used to verify that all merchandise shipped by the exporter is received in good order and condition, as well as for stock-keeping and inventory purposes.

A packing list is a document used in international trade, that provides the exporter, the international freight forwarder, and the ultimate consignee with information about the shipment. This list also includes details about how the shipment is packed and the marks and numbers that are noted on the outside of the boxes. A packing list is not a substitute for a commercial invoice.

Yes: Providing the commercial invoice when you make your declaration to us is a legal requirement under Article 156 of the Customs Code (Decree Law: 14/2017).

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